The documents to be submitted through online application tool and the other procedures.

www.ytuerasmus.yildiz.edu.tr

BEFORE YOUR ARRIVAL

What

Who

When

Explanation

Learning Agreement

Student

At the time of online application

Download, complete, have it duly signed&stamped and upload it to the application tool.

Fully signed by the applicant and the home university, in pdf format, filled out by computer, no handwriting, please!

Course catalog

Photo

Student

At the time of online application

Upload a headshot photo in jpg format. Suitable for student ID, please!

Passport

Student

At the time of online application

Scan the bio-data page of your passport and upload to the application tool.

English Language Proficiency 

Student

At the time of online application

Upload the document showing your English language proficiency to the application tool. 

Transcript (Home University)

Student

At the time of online application

Upload home university transcript (up-to-date) in English language to the application tool.

Letter of Acceptance

Erasmus Office

After the submission of application

It will be prepared, uploaded to the application tool and sent to you by Erasmus Office.

Health Insurance

Student

Before the mobility starts

Have a health insurance covering the whole stay from the first to the last day and upload the policy to the application tool. The details about the health insurance.

UPON YOUR ARRIVAL

Student Certificate/

Enrollment Letter

Erasmus Office

After you arrive

It will be prepared, uploaded to the application tool and given to you by Erasmus Office on the Orientation Day.

(If you have not attended orientation, visit Erasmus Office)

Student ID Card

Erasmus Office

After you arrive

It will be provided by Erasmus Office on the Orientation Day.
(If you have not attended orientation, visit Erasmus Office)

Travel documents;

Tickets

Passport page stamped at the entry to Türkiye

Student

After you arrive

Scan your ticket or boarding pass and the pages stamped at the entry to Türkiye, upload to the application tool.

Tax number

Student

After you arrive

Have a tax number and upload it to the application tool.  

The details about the tax number.

Bank book copy

Student

After you arrive

Open a Euro account at Ziraat Bank and upload the bank book to the application tool.

The details about the bank account.

Grant agreement

Erasmus Office

After you arrive

After your submission of travel documents, tax number and bank account, it will be prepared by Erasmus Office and sent to you. It has to be signed by the student and the university representative. It is valid after the last signature.  

Residence Permit

Student

After you arrive

Upon your arrival, in 90 days you are obliged to apply for residence permit. When you get your residence permit, upload it to the application tool. The details about the residence permit.

Confirmation of Arrival Form

Student

After you arrive

It is neither required nor provided by YTU Erasmus Office. If your university has such a form, please bring it to the Erasmus Office for signature in the first week.

DURING YOUR STAY

Learning agreement (changes)

Student

After you arrive

The courses chosen before the mobility may not be available when the semester starts. Then, download the “Learning agreement” and use the “during the mobility” part to change the courses. Have it signed&stamped and upload to the application tool in 4 weeks after the academic semester starts. Check the relevant academic program web site for available courses.

Grant transfer

Erasmus Office

Following the signing of the grant agreement

After the last signature date of the grant agreement, the payment will be done in a month to the bank account provided by the student. The details about the calculation.

BEFORE YOUR DEPARTURE

Travel documents

Tickets

Student

20 days before the departure

At least 20 days before your departure, upload your ticket to the application tool so that the rest of your grant can be calculated and transferred to your account.

Grant transfer

Erasmus Office

Following the submission of travel documents

After the submission of the travel documents, the grant calculated again and the balance (if there is) will be transferred to the bank account provided by the student. The details about the calculation.

Transcript of Records (YTÜ)

Erasmus Office

In 4 weeks after the semester officially ends

It will be prepared, uploaded to the application tool and sent to you by Erasmus Office.

Certificate of Attendance

Erasmus Office

Before the departure

It will be prepared, uploaded to the application tool and sent to you by Erasmus Office in your last week at YTU.

Confirmation of Departure

Student

Before the departure

It is neither required nor provided by YTU Erasmus Office. If your university has such a form, please bring it to the Erasmus Office for signature in the last week.

BEFORE YOUR DEPARTURE

Online EU Survey

Student

After the mobility

European Commission sends all participants an online survey which is obligatory to be completed. 

Recognition document of mobility (home university)

Student

After the recognition of the study

After the recognition of your study at YTU, upload the official document (e.g. transcript) showing the recognition of the courses taken at YTÜ to the application tool as a proof.